Organizing tasks and workflows

Summary

Function

The workflows during the creation and release of contents and resources or their localisation into various target languages are organised via tasks. For this purpose, a central task list is available.

Your benefit

No additional software required
Familiar environment is not left
Completely browser-based application
Tasks do not get lost
All processes are recorded
You keep track of all tasks
Quality assurance
Time and cost saving

Details "Task module: Organising the workflow"

What is it?

• Task list for organising the workflow

What is it capable of?

• Tasks can be assigned to all objects, such as messages or contacts, but also pages or modules
• Tasks are assigned manually or automatically upon certain events
• Tasks are assigned to users or roles
• Tasks can be assigned in such as way that all recipients have to fulfil them or only one recipient
• Tasks have various status information, such as among others “in progress”, “pending”
• Tasks have an overall status resulting from the status of the subtasks
• Besides the common metadata, such as title, description and due date, tasks have a layout area with WYSIWYG editor for free text entry
• Within the scope of the content relationship management, tasks can be linked to other objects, such as documents, contacts or links
• Tasks may have file attachments, e.g. error reports
• Tasks may be equipped with a notification function via e-mail, e.g. in case of status changes
• Tasks can be delegated to other users or roles
• The access rights and security guidelines can also be applied to tasks to full extent. If no information is available, the standard guideline applies automatically.
• The tasks can be assigned headwords and categories
• A central task list with a multitude of different views is available in the site manager
• Tasks for a role can be assumed by a member of this role and also reassigned again
• All task changes are recorded in a protocol
• The verification of the fulfilment of the task (status: "accomplished") can be reserved to the person who set the task
• The tasks are arranged via flexible templates
• Templates already containing all essential information can be used to create frequently occurring tasks, e.g. localisation of a message
• Text modules for frequent wordings e.g. in foreign languages are available for the WYSIWYG area
• Tasks can be integrated into the full text search

What can you do with it?

• Organisation of works on contents, resources or structures
• Release workflow
• Localisation workflow
• Bug-tracking